Why is it important to implement SAM policies and procedures?
Depending on the complexity and time it took to inventory your software and match licenses, you may at this stage want to review and possibly implement a few policies and procedures to make software asset management a little easier going forward. These SAM policies and procedures can include:
Software Acquisition Process
If different departments or individuals have been acquiring software licenses on their own, you may be missing out on volume discounts. Acquiring software this way also makes it difficult to track exactly what licenses you have. A centralized procurement procedure that prevents this will save you time and money.
Software Use Policies
As a result of your inventory you may discover software has been installed that you were completely unaware of. This can lead to many problems, from security risks to under-licensing. A Software use policy can prevent this unauthorized software by introducing an approval process for installing new software so that you can keep track of your software and licenses at all times, a SAM policy critical for advanced software asset management.
To keep your software inventory up-to-date, it is best to introduce a series of documented steps that should be followed when new software arrives in your organization:
- Storing original documentation including the bill of lading
- Storing the original packaging and media
Disaster Recovery Plan
Make sure your company’s disaster recovery plan has a section on recovering software from an unforeseen catastrophe.