AssetStudio for SAP Applications

Automate the license management process to maintain compliance, avoid risk, optimize usage, and prevent overspend on SAP software.

AssetStudio for SAP Applications can perform the complex data analysis of your user and package license metrics and create an optimized view of license requirements.

It simplifies the challenges of managing the popular metric types and provides visibility of how SAP is really used, along with the business intelligence and tools to reduce costs.

Built on a Windows platform instead of using the SAP ABAP language means that AssetStudio for SAP Applications resides outside of your SAP systems. Critically, this means it does not impose additional resource demands as it performs its analysis and optimizations, thus having a minimal impact on your normal business operation.

It is available with flexible deployment options including on premise, Cloud and Hybrid.

Inventory of SAP systems in a controlled environment

AssetStudio for SAP Applications does not install anything within your SAP systems. This is important, as any SAP SAM solution must have minimal impact on the systems that help operate your business. Designed with this consideration in mind, our solution uses SAP approved interfaces that extracts all of the required data directly from SAP in a performant manner. This is the only demand on your SAP system, as from that point data is fully managed within AssetStudio: all reporting and analysis is performed outside of SAP removing any risk of affecting business critical systems.

This approach has an additional benefit where organizations have multiple SAP systems: all of the data is pulled together into a single reporting platform. Again, all of the analysis and optimization can be performed in AssetStudio without any risk of impacting production environments.

Custom or non-standard license metrics

With AssetStudio for SAP Applications, all of those elements that were once a challenge to track and monitor become straightforward. Your SAP Administrator defines exactly what needs to be measured using out of the box capabilities:

  • Custom user based metrics can be managed by the creation of rules that reflect your tailored license.
  • Package measurements can be defined to extract the data relevant to your custom metric.

The outcome of this user and package analysis feeds directly into the compliance screens to provide a real time view of compliance against even the most complex of custom metrics.

AssetStudio will also produce trend reports against the bespoke metrics to provide a day-by-day or month-by-month account of the measurement. This is exceptionally useful where the bespoke metrics are defined against a fixed number across a defined period of time as you can see the ‘trend’ and start predicting future utilization.

Risk Analysis and Control module

The Sarbanes Oxley Act, and its European equivalent, places clear responsibilities on companies establishing and testing procedures and internal controls for financial reporting. A key part of this is understanding and managing risk, particularly where it relates to the use of computer systems.

With regard to your SAP system there are 2 main areas that need to be considered in this context:

  • Segregation of duties – users with a combination of access that can lead to financial loss
  • Critical access – users that have a single level of access that is deemed critical

AssetStudio for SAP Applications Risk Analysis and Control Module has been specifically designed to help you deal with these challenges and is only available from Certero. Information is provided on users and roles that have the potential to perform and carry out actions associated to risks. It offers:

  • Rulesets – enables the analysis of risks in one or more SAP systems.
  • Owners – can be defined and associated to a risk or critical action.
  • Roles – analysis of assigned roles and authorizations to help identify potential conflicts of interest.
  • Usage – role and transaction usage by user to help identify where risks may have been realized.
  • Violations – notification of violations allowing action or mitigation to be undertaken.

This facilitates an understanding of the scope of sensitive functionalities and segregation of duty conflicts behind key business processes, as well as enabling the identification and mitigation of any conflicts among the SAP user population.

Effective License Position - Three Levels of named user optimization

AssetStudio for SAP Applications presents compliance in three levels Current, Suggested and Optimized:

Current

This is a representation of your current license assignments across your SAP systems after applying named user normalization and license reconciliation. This is similar to what you would submit to SAP using their standard tools.

 

Suggested

This is where things get interesting as it covers the analysis of what a user can do, or has the potential to do.  This is overlaid with your license entitlement that will also take into account any customized or tailored license grants you may have secured from SAP. Often this will result in major differences from the Current position and, even at this point, it is possible to identify considerable cost reduction opportunities.

 

Optimal

The third stage takes into account the actual usage of your SAP systems. In other words, even if the Current and Suggested state a user should be allocated a license, the Optimal view takes into consideration how each individual actually uses each specific SAP system and recommends a license type. This is a deep and complex analysis that often results in users needing a lower value license, or in some cases no license at all. Both of these outcomes represent a significant cost reduction opportunity, or provide leverage for negotiating with SAP across your entire enterprise.

The great thing here is that all of this analysis and optimization is completed outside of SAP, so users are able to analyze, optimize and review as an ongoing process, thereby ensuring SAP licensing is kept as streamlined as possible. AssetStudio for SAP Applications will even cater for “what-if” scenarios, allowing you to explore different approaches to licensing your SAP estate.

Named users

During the collection of data from multiple SAP systems, AssetStudio for SAP Applications performs normalization of all users accounts to help identify what’s needed in terms of named users that have access to SAP, along with the highest level license each require.

This initial set of data provides what AssetStudio calls a “Current” compliance position, which is the license requirements based on what has already been allocated to individuals across your SAP systems.

All of the usage data that is associated with the individuals is also collected. This includes, amongst other things, the role assignments and the transaction code utilization. These elements, together with other intelligence about the configuration of your SAP systems and your license entitlement, are used to provide the Suggested and Optimized compliance reports for SAP and highlight any areas for streamlining Named User Licensing.

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Benefits

AssetStudio for SAP Applications will ensure your organization is optimally positioned to enjoy all the benefits of an advanced SAM program.

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Easy-to-use, highly automated, lets you proactively manage your SAP estate and optimize usage.

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Removes complexity and reduces manual effort required to assess the license position, by performing a deeper and more relevant analysis of your deployed SAP systems.

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You can rest easy, safe in the knowledge that there won’t be any nasty surprises.

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Rules-driven, rich-data approach eliminates those tasks which previously had to be carried out by SAP licensing consultants.

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No threat of disruption to your business-critical operations.

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Three increasingly refined ELPs ensures the highest level of optimization. As changes are made you are able to instantly see the impact and demonstrate the value of using the technology.

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Risk Analysis Module helps address financial and security control challenges. The system can be set up to provide notification of violations allowing action or mitigation to be undertaken.

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Remove the mystery and complexity of SAP licensing, putting you in control, optimizing utilization, minimizing cost and assuring compliance.

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Certero’s highly automated solutions minimize the need for manual intervention, improving accuracy and reducing any reliance on ineffective tools which can’t deliver, or expensive licensing consultants.

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All Certero’s SAM solutions are designed to run either independently or together holistically and optimally on the Certero Platform. This means you have the benefit of a common database and user experience is consistent throughout the platform. Administrators can reach operational competency quickly and with minimal training overhead, whilst on-going support is simplified and overall costs reduced.

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Parameter driven BI reporting transforms all your raw data into useful knowledge, allowing you to manage all your software assets across your entire IT estate efficiently, effectively and dynamically.

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With Certero in your corner, you’ll never lose an argument with SAP again.

Read the whitepaper to learn more about the challenges of SAP licensing and how best to address them.

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Watch the AssetStudio for SAP applications video and see what it might be able to do for you.

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