Fact: poor management of datacenter software licensing is probably costing your organization thousands, if not millions
80% of software spend now takes place within the datacenter, so the need to manage and optimize license spend here is critical. However, the complexities of vendor licensing programs, different metrics and associated stipulations around installation, usage, editions, virtualization etc. make optimization easier said than done. This means that not only is your datacenter software licensing prone to non-compliance, but you are probably wasting huge amounts of money on unnecessary licenses.
6 Key tips
#1 Get on the front foot and take control
Don’t sit back and wait until your annual submission is due and certainly don’t wait until a vendor comes knocking with a compulsory audit notice. By then it’s often too late.You need to get on the front foot and take control of your datacentre licensing before any of the big vendors come knocking at your door. This ensures that you are fully prepared in the event of your next audit.
#2 Don’t rely on the licensing tools provided by the vendors
Remember the licensing tools employed by vendors such as Oracle (LMS), SAP (SLAW and USMM) and IBM (ILMT, TAD4D, BigFix) are mainly designed to capture installation and usage data. They are point-in-time and don’t facilitate any refinement. They aren’t SAM tools and certainly won’t help you optimize your licensing. To manage datacentre licensing you need specialist tools designed for each environment and the different challenges which they can all pose.
#3 Being compliant is not the only answer
Being compliant simply means that you’re not under-licensed, but what about the unnecessary cost associated with being over-licensed or having installed software that isn’t used? Organizations waste millions every year paying for software licenses they simply aren’t using. You need to ensure that purchased software is being used within your estate whilst taking in to consideration specific upgrade and downgrade rights.
#4 Be careful when using consultancies or licensing specialists
Employing the services of specialist licensing consultancies can be extremely costly and only usually works for point-in-time requirements. They also tend to be heavily reliant on manual processes, which by definition are prone to error and vary in quality dependent on the level of experience/expertise of the aligned individual. You need a dynamic compliance view that can tell you the moment you are non compliant. This ensures that you are able to make informed business decisions.
#5 SAM Tools are available, but choose carefully
Many tools claim to be a ‘silver bullet’, but simply can’t deliver what they promise. Most available desktop or datacentre licensing optimization tools are based on legacy technology, lack automation and struggle to process large volumes of data. Hence problems with inaccuracy and unreliability are common. Ensure you test the tools which you are considering this will give you a better idea of which tool fully suits your needs.
#6 Remember: achieving an ELP is only the start of your journey
Establishing an ELP (effective licensing position) is just the start of SAM: it simply provides visibility and a foundation from which to begin the journey towards an optimized licensing position (OLP). Of course it’s then absolutely essential to ensure that the ELP and OLP are maintained to ensure you continue to realize all the benefits of controlled cost, minimised risk and enhanced management.